Facility Management News and Updates       June 2009 In This Issue Aligning FM Objectives with Corporate Strategy Case Study 1 Case Study 2 Ideaction 2009 FMI welcomes new clients Happy Birthday FMI Client Projects GJK and Ideaction 09 GJK and Open Family Asset Management Article Sidney Myer Music Bowl 2009 Victorian Sustainable City Award CIC Group   Make your life easier.  Contact FM Innovations to find out how.           The FMI Space module is now in its final stages of full integration with the WSM data structure.  All the power of WSM location hierarchy will soon be available to the Aperture Visual Management Database and to the online VWS environment.  Dynamic legends are also coming soon to the Aperture Space Management module.  More in the next newsletter                 FM Innovations FM Innovations is the only software company to take your facility management objectives, develop key measurable performance indicators around them and customise a software solution that measurably helps you achieve those objectives.   Our WSM software addresses all management aspects of facility and property, including works, space, room bookings, leases, vehicles, contracts, visitor management and much more.  Our consulting applies diagnostics to your current systems, plots the requirements of where you wish to be, and designs the modules and interfaces that give you the systems infrastructure you need.  Read More     FM Innovation Quicklinks About FMI Products Works Management Property Lease Management Space Management Room Management Case Studies Contact Us GJK Facility Services Quicklinks About GJK Our Services Integrated Management Systems Our Clients Achievements Contact Us   Have you ever wanted to manage quotations for works to be managed?  In WSM it is easy to do this and then to automatically assign a preferred tenderer onto the work order when the Quote is accepted.  Now you can accurately estimate the cost of every work request (or just a select few), simply follow the cost estimation tab on the work order and you can add labour rates, quotes, consumables, material and other expenses plus you can add in job mark up ready for charge-back if you wish.  This will give you the ability to alert your customers or managers to their likely costs.  Then you can keep track of your estimated Versus real (invoiced) costs.  F10 in Aperture is a behind the scenes fix it capability for drawings that have a mild form of corruption.  This handy tool allows the experienced user to selectively use this fix it mechanism to remove cluttering data elements that cause instability and inconsistancy in the drawings   This issue is proudly sponsored by  Aligning FM Objectives with your Corporate Governance Strategy Corporate governance is not just a case of processes, customs, polices and laws affecting the way a corporation is directed, administered or controlled.  Corporate governance also includes the relationships among the many stakeholders involved and the goals for which the corporation is governed.  So how does this affect the Facilities Management team within an organisation?   Read more   Case Studies       Bendigo Regional Institute of TAFE This Article First appeared in the Facility Management Magazine, page 30 and 31.  Digital management tools are now practically mandatory in a tertiary education system that is more complex than ever before.  When BRIT first contacted FM Innovations regarding an FM system, it was managing its entire contract portfolio, assets and room bookings via paper based spreadsheets.  Reports took hours, even days to compile instead of minutes or even seconds.  This archaic method of gathering and reporting on critical operational data had to change.  Over a short period of time FMI and BRIT forged a solid partnership based on in-depth discussions, resulting in acute understanding by FMI of the business needs of BRIT.      Achieving Sustainability Ratings and Asset Value in Hotels   This Article first appeared in The Hotel Engineer Magazine page 45 and 47.  Sustainability has already become one of the quickest and most effective commercial initiatives that can be undertaken by any organisation individually, and the country as a whole.  Many hotels are now taking steps to improve their sustainability outcomes.  At the same time, guests are seeking evidence of environmental responsibility when they choose to stay.    Read More Read More   FM Innovations News                             Ideaction 2009 FMI would like to thank all the people who visited the FM Innovations stand to make it one of the most popular stands at the conference.  FM Innovations theme was designed around "Innovation with Integration - Ideas in Action".  FMI have successfully integrated with several existing systems across various platforms and functionality for many of its clients.   Director of FM Innovations, Ray Lodge presented "Health Check on your Space" with Rosie Bonham from Sydney West Area Health Service.  They both covered the logistic of managing one of the biggest Area Health Services in NSW and how Aperture Space Management has been tailored to suit SWAHS requirements.  Read More FMI welcomes new clients FMI welcomes new client - ECS Property Group (500 Collins Street, Melbourne) as the latest client to install the FMI Works Management Software.  500 Collins Street, Melbourne is an iconic building as it was the first in Australia to be refurbished whilst fully tenanted to achieve a 5 star green rating.  FMI is looking forward to working with the FM team to implement their FM software and streamline their reporting covering Works, Asset and Sustainability Management.  ECS has currently loaded WSM onto their servers and is in the process of entering in all the relevant building supplier information, planned jobs etc.    FMI has recently been awarded the contract to implement a fully integrated FM solution covering Works and Maintenance Management, Space Management and Property Lease Management at Box Hill Institute.  Box Hill Institute is one of Australia's premier, multipurpose TAFE institutes that prides itself on its ability to deliver a broader range of Vocational educational and training services.  The Institute has 4 main campuses across Victoria, with the Institute's commitment to provide the best facilities underpinned by the $19.5m Elgar Development completed in 2005. FM Innovations would also like to welcome back AMP Services.  AMP have installed the FMI Space module in conjunction with the Aperture Visual Web Server (VWS) to help manage their Space.  FMI have a solid relationship with AMP over the past several years and will once again enjoy working closely with the FM team to help fulfill their Space Management goals.    Happy Birthday FM Innovations This month FM Innovations turns 12.  From day one, Ray Lodge and Kristiana Greenwood started Innovating and filling the gaps in the market.  Kris and Ray saw a software need in the Property and Facilities Market that was not being filled by the ineffective and unreliable systems in place or the time consuming paper based methods.  FMI wanted to design something that was value for money and true fit for an organisation.  Through Aperture and later WSM, FMI delivered a unique software system that takes your facility management objectives, develop key measurable key performance indicators around them and customise a software system that measurably helps you achieve those goals.  Determination, commitment to quality and our innovation has put us at the forefront of the industry.      FM Innovations Client Projects                                                                       Wodonga Tafe One of FMI's latest clients Wodonga TAFE is currently uploading asset and planned works maintenance information into WSM in preparation for use.  Wodonga will soon be ready to go live with WSM and the handheld devices and barcode technology built within the system.  Bendigo Regional Institute of TAFE Bendigo Regional Institute of TAFE (BRIT) is currently testing the functionality of the new version of WSM - WSM 4.5 and the Vehicle Management Module that is due for general release very soon.  BRIT are currently undergoing training sessions to help them manage their adhoc, preventative and planned works maintenance program.  FMI are also working closely with BRIT on developing an enhanced contract management section within WSM.  Rio Tinto FMI has completed some customisation for Rio Tinto in the WSM web portal WSMplannet.  Rio Tinto has also successfully upgraded to WSM 4.2 and worked closely with the technical staff to fix hardware issues they were having in relation to label printers and the Visitor Management system.  UMS UMS have commissioned FMI to develop some enhancements related to the integration with their finance system (Finance 1/Technology 1).  WSM is being developed to generate invoices and purchase orders and directly export them into the finance system.  WSM will also be able to group and combine invoices.  Holmesglen Institute of TAFE Holmesglen Institute of TAFE are going online.  A new project initiated by John Thompson and his team at Holmesglen will project their already well used system onto the Holmesglen Intranet.  By using WSMplannet and Aperture VWS products their FM system and its wealth of data will become selectively available to many more business users in the many diverse locations of operation of the organisation.  With Phil Garbutt and Claire Driver at the helm of the project and the operation of the team at Holmesglen are in for a busy but rewarding time.  Victoria University Victoria University have established a Space Management team under the guidance of Terry Roche and Justin Conceicao and now their hard work has been rewarded with the first release of their online Space Management and control system.  This will form the basis of any future enhancements with a major one being the the provision of a capability of charging for the use of space within the facilities.  Watch this space for more news on this exciting and innovative project.  Sydney West Area Health Service (SWAHS)