Record keeping for Fire Safety Maintenance

Record Keeping for Fire Safety Maintenance

It is not only highly advisable to keep records of all maintenance on essential safety measures, but in some states it is a legal requirement for the owner or occupier to do so. The table below shows specific requirements for record-keeping in each state.

A well organised copy of the records should be kept together in an accessible location in the event that the site is audited by local council, the fire brigade, other regulators or insurance surveyors.

Buildings which are being maintained under the current standard AS1851-2005 may keep maintenance records in electronic form only, but must make hard copies available to authorities. However, buildings maintained to earlier standards do not necessarily have this option. AS1851.6-1997 for example requires a logbook to be provided which is "substantially bound, not in a loose-leaf manner".

State

Act

Regulation

Compliance Certificate

Requirements for Fire Services Maintenance Record Keeping

Victoria

Building Act 1993

Building Regulations 2006

Annual Essential safety measures report.

An owner of a building or place of public entertainment must ensure that records of all maintenance checks and any service or repair work carried out to any essential safety measure are available at the building or place for inspection by the municipal building surveyor or chief officer at any time on request after 24 hours notice.

Tasmania

Building Act 2000

Building Regulations 2004

Form 56

The owner of a building is to keep all records that relate to the maintenance of essential safety measures, undertaken for the last 10 years in a secure place away from the building.

The location and type of each prescribed essential safety and health feature and each prescribed essential safety and health measure is to be included in the record.

A copy of the records is to be kept on site.

South Australia

Development Act 1993

Development Regulations 2008

Minister Spec SA76

Form 3

The owner must not use or permit the use of a building unless the required maintenance on essential safety measures is carried out, and records are kept on the maintenance.

Western Australia

Local Gov (miscellaneous prov) Act

Occupiers Liability Act 1985

Occupation Safety and Health Regulations 1996

N/A

No separate requirement

Northern Territory

Building Amendment Act 2005

Fire and Emergency Act

Fire and Emergency Regulations 2008

Building Regulations 1993

N/A

No separate requirement

Queensland

Fire & Rescue Services Act 1990

Queensland Building Services Authority Act 1991

Building Act 1975

Building Fire Safety Regulation 2008

Annual Declaration

(1) The occupier of a building must keep a record of maintenance for each prescribed fire safety installation. The format for the record is detailed in Building Fire Safety Regulation 2008 Section 55(1)

New South Wales

Environmental Planning and Assessment Act 1979

Environmental Planning and Assessment Regulations 2000

Annual Fire Safety Statement

No separate requirement

Aus Capital Territory

Building Act 2004

Emergencies Act 2004

Building Regulations 2008

Fire Safety Policy -05

Annual Verification Certificate

No separate requirement

For more information please contact Stokes Perna at www.stokesperna.com.au or on 03 9521 9611.

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